Salary: $32,686.00 - $60,471.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 172082
Agency: Department of Mental Health-Bryan Psychiatric and William S. Hall Hospital
Opening Date: 12/23/2024
Closing Date: 1/23/2025 11:59 PM Eastern
Class Code:: AA75
Position Number:: 60029781
Normal Work Schedule:: Other
Normal Work Schedule (Other):: Work schedule will be discussed during interview.
Pay Band: Band 4
Hiring Range - Min.: $32,686.00
Hiring Range - Max.: $46,578.00
Opening Date: 12/23/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: You must apply on-line at Follow the status of your application on-line.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the SC Department of Mental Health (SCDMH), 220 Faison Drive, Columbia, SC 29203.
As the Administrative Assistant, working under general supervision, you will apply the policies and procedures of the Medicaid, KePRO, and third-party insurance programs for psychiatric, drug and chemical dependency inpatient and outpatient services. Determine patient's insurance eligibility and prepare necessary forms. Assist the Utilization Management Nurse and DMH Reimbursement by providing all insurance information within the required time period. Contact insurance companies and provide demographic information for pre-certification. Prepare medical records for scanning and scans medical records. Assembles and analyzes medical records.
Responsibilities include but are not limited to:

• Uses different computer data bases to ascertain if patient is eligible for insurance coverage for psychiatric care. Prepares demographic portion of the KePRO & MCO PA and submits PA paperwork within specified time frames. Maintains Medicaid Certificate Of Need (CON) forms. Enters financial eligibility into Avatar. Provides UM Nurse and DMH Reimbursement with necessary insurance information. Obtains and maintains authorizations for release of medical information and assignment of benefits from patient and/or next of kin and assists families with insurance issues. Makes the initial telephone call to the insurance company to verify insurance. Stays abreast of state and federal regulations governing Medicaid, KePRO and other insurance programs. Serves as lead Insurance Insurance person. Obtains from A&D staff a M-450I signed by the patient/guardian authorizing release of medical information. Prepares and mails insurance correspondence for insurance companies within 24 hours of request. Sends copies of medical records for retrospective review within 24 hours of request.
• Files the completed insurance forms in the inpatient medical records located on nursing units within 24 hours of admission or the first working day following admission. If the patient has been discharged before insurance forms are completed and available for filing, the insurance forms will be filed in the discharged
  medical record located in HIS. If the M450-D, for patients in the Recovery program, is not signed at the time of admission; will take form to the patient to obtain his/her signature prior to contacting insurance/precertification companies and/or parent/guardian.
• Serves as back-up for the HIS department in the absence of the HIS Director. Assists in HIS Human Resources duties such as being on interview panel, completing necessary forms for filling positions, setting up interviews. Assists HIS Director with Closed Record Reviews.
• Assists in other duties of the Health Information Services Department as needed. (I-A scanning, Assembly/Analysis, ROI, General office duties).

Minimum and Additional Requirements
State Requirement: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
Agency Requirement: A high school diploma and two (2) years experience in medical records, insurance eligibility determination or office administration.
Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Preferred Qualifications
Associate Degree is secretarial science or other related field.
Additional Comments
Must have the ability to sit, stand, and stoop for a considerable amount of time. Ability to lift up to 25 pounds.
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Have you ever been employed by the SC Department of Mental Health?

• Yes
• No

02
If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03
Have you ever held a permanent (full-time equivalent) position with a SC state agency and/or been an employee of a SC school district?

• Yes
• No

04
Do you have a high school diploma and two (2) years of experience in medical records, insurance eligibility determination or office administration?

• Yes
• No

05
Do you have an associate degree is secretarial science or other related field?

• Yes
• No

06
How did you hear about our vacancy?

• SC State jobs portal/careers.sc.gov
• Simply Hired
• Indeed
• College Career Services Center
• Friend/Relative
• Referral from current DMH Employee
• Other (commercials, billboards, etc.) - Please specify.

07
If you answered "Current DMH Employee" or "Other" for question above, please list name/source below:
08
If you answered "Referral from current DMH Employee" for question above, please list name below:
09
Please indicate your salary requirements (please be specific and not put "negotiable" or "open").
Required Question