Job Summary:

We are seeking a highly organized and detail-oriented Contract Manager to join a leading architecture firm headquartered in St. Petersburg, FL. The Contract Manager will be responsible for managing, tracking, and coordinating all aspects of contractual agreements for architecture projects. This role will ensure that all contracts, from inception to completion, are properly executed, monitored, and maintained in compliance with legal and company standards. The ideal candidate will have strong communication skills, a thorough understanding of contract processes, and a passion for supporting architectural projects from start to finish.

Key Responsibilities:

• Contract Management: Draft, review, and manage contracts for architectural projects, ensuring accuracy and compliance with legal requirements, company policies, and industry standards.
• Contract Negotiations: Assist in contract negotiations with clients, vendors, and subcontractors, ensuring favorable terms for the company and clarity for all parties involved.
• Document Control: Maintain organized records of all contract documents, including changes, amendments, and addendums, ensuring they are easily accessible for team members and clients.
• Collaboration with Project Teams: Work closely with project managers, architects, and legal teams to ensure that contract terms are clearly understood and adhered to throughout the life of the project.
• Tracking & Reporting: Monitor contract deadlines, deliverables, and milestones, ensuring timely execution and compliance with contract terms. Provide regular status updates to senior management and stakeholders.
• Risk Management: Identify potential risks related to contracts, including non-compliance or incomplete documentation, and take proactive steps to mitigate them.
• Client & Vendor Liaison: Serve as the primary point of contact for contract-related inquiries, maintaining effective communication with clients, vendors, and subcontractors.
• Budgeting & Cost Control: Assist in tracking budgets and costs associated with contracts, ensuring that financial terms and conditions are followed throughout the project lifecycle.
• Compliance & Auditing: Ensure contracts comply with all relevant laws, regulations, and company policies, and assist in internal audits as necessary.
• Administrative Support: Provide general administrative support for the contract management process, including scheduling meetings, coordinating signatures, and preparing reports.

Qualifications:

• Education: Bachelor’s Degree in Business Administration, Architecture, Construction Management, or a related field.
• Experience: Minimum of 3 years of experience in contract administration, project coordination, or a similar role, preferably within the architecture, engineering, or construction industry.

Skills:

• Strong understanding of contract law, terms, and conditions, with experience in architectural or construction contracts preferred.
• Excellent organizational skills and attention to detail with the ability to manage multiple contracts simultaneously.
• Ability to communicate clearly and effectively with internal teams, clients, vendors, and subcontractors.
• Strong problem-solving skills and the ability to identify and address potential risks or issues in contracts.
• Proficiency in contract management software, Microsoft Office Suite (Word, Excel, PowerPoint), and project management tools.
• Ability to maintain confidentiality and handle sensitive information.
• Strong time management skills and the ability to meet deadlines in a fast-paced environment.