Role: Legal Assistant

Our Vision: Workrise is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.

Job Description:

• The primary responsibility of this position is to provide administrative support to the International Litigation Attorneys based in California and provide back up support to other Senior Legal Assistants.
• This position reports to the Supervisor, Legal Assistants, Legal Operations & Services, Litigation. The position requires a high-energy individual who is self-motivated, works independently as well as with teams and has demonstrated the ability to multi-task and use independent judgment within the scope of their responsibilities.
• The individual should be able to handle confidential information and establish a positive and professional working relationship with team members, clients and other staff members discreetly and routinely.
• Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates.
• Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
• Create and update legal matters in internal matter management system (TeamConnect).
• Run weekly, monthly and quarterly reports using TeamConnect and PowerBI.
• Draft, format and revise legal documents under strict deadlines.
• Use Microsoft Word track-change function to edit and revise documents.
• Assist the lawyers in preparing correspondence, presentations, and routine reports.
• Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
• Process e-billings, invoices and payments within and outside the legal software system, TeamConnect and set up vendors in TeamConnect.
• Work in iManage to upload, review and research documents.
• Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
• Research inquiries and relieve leaders of administrative tasks.
• Act as an information resource around computer systems, support software and hardware technical support.
• Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
• Assist and provide backup coverage to other legal assistants.

Required Qualifications:

• Associate degree
• Minimum of five years of legal administrative experience. • Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools. • Strong organizational skills and attention to detail.
• Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
• Demonstrated strong interpersonal skills and the ability to collaborate at all levels. • Ability to maintain the upmost confidentiality, adapt to changing needs and deadlines and remain calm under pressure.
• Ability to effectively communicate (oral and written) at all levels of the organization.
• Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
• Proficient in TeamConnect, iManage, PowerBI, Concur

Position Details:

• Location: Houston, TX
• Schedule: 5/2
• Pay Rate: $30-$32/hr