Estes Energetics, along with its subsidiary Goex Industries, is an American manufacturer of black powder, chemicals, and rocket motors. Our agile and experienced team is proud to make products that support the Department of Defense, strengthen domestic production, preserve history, serve hunting and shooting sports enthusiasts, and ignite a passion for rocketry in our youth. Whether we’re performing research into energetic materials and products, or standing up American-made production, count on us to find a solution. 

Summary

We are seeking an experienced, proactive, self-starter Administrative Assistant to support our team in a dynamic and fast-paced environment. This role is vital to maintaining organization and efficiency while contributing to the smooth operation of the office. The ideal candidate will bring a proven track record of excellence in administrative support, strong organizational skills, and the ability to adapt to shifting priorities with professionalism.

Essential Functions? 

• Serve as the first point of contact for incoming inquiries and visitors and direct them to appropriate team members.
• Assist in managing and maintaining schedules, calendars, and appointments for team members.
• Organize and coordinate meetings, including scheduling, preparing agendas, and taking meeting minutes.
• Monitor and organize incoming and outgoing mail and packages.
• Monitor and maintain office supplies inventory.
• Support the setup of offices, including arranging workspaces.
• Act as a self-starter by identifying opportunities for process improvements and taking initiative to implement solutions.
• Manage and oversee office activities to ensure efficiency and organization.
• Ensure adherence to company policies and procedures.

Competencies, Experience, and Education?  

• High school diploma or equivalent; an associate’s degree or higher is preferred.
• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Self-motivated with strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and the ability to prioritize tasks effectively.

Supervisory Responsibility

None

Work Environment

The work will primarily be in an office environment with some work in a manufacturing environment.

Physical Demands

• Sitting or standing at a desk and working on a computer.
• Occasional movement through a manufacturing environment.
• Use of personal protective equipment appropriate to the work location.

Position Type and Expected Hours of Work

This is a full-time position. Working a 9/80 schedule

Benefits

Estes Energetics maintains a comprehensive benefits package including:

• Health insurance plan with medical, dental, and vision coverage
• Life and disability insurance – 100% paid by company
• 401(k) retirement plan – 7% match with vesting after 30 days
• Single, comprehensive paid time off (PTO) policy
• 9 Paid Holidays

Work Authorization

Must be a US citizen or national, a lawful permanent resident, or a protected individual as defined in 8 USC 1324b. Ability to pass a background check and drug test per federal and state explosives licensing requirements. Prior Department of Defense security clearance a plus.

Equal Employment Opportunity and Affirmative Action Program

Estes Energetics provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, sex, age, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Additional information is available at:

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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