Job Title : Receptionist
Location : Philadelphia, PA
Job Summary
We are seeking a friendly, organized, and professional Receptionist to join our team. As the first point of contact for visitors and clients, you will play a critical role in ensuring a welcoming and efficient front desk experience. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities

• Front Desk Management : Greet visitors, clients, and employees with a warm and professional demeanor.
• Phone and Email Handling : Answer and direct incoming calls, take messages, and respond to inquiries via phone or email promptly.
• Appointment Scheduling : Coordinate and manage appointments and meeting schedules as needed.
• Administrative Support : Perform general administrative duties, including filing, data entry, and document preparation.
• Office Coordination : Maintain a clean, organized, and professional reception area. Ensure office supplies are stocked and reorder as needed.
• Mail and Deliveries : Manage incoming and outgoing mail, courier services, and package deliveries.
• Team Collaboration : Provide support to other departments as required.

Qualifications

• High school diploma or equivalent; additional certification in Office Administration is a plus.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., printers and fax machines).
• Excellent organizational and multitasking abilities.
• Customer-service orientation with a positive attitude.