MISSISSAUGA, ON | Reporting to: Manager, Human Resources POSITION OVERVIEW The Office Administrator is responsible for managing all administrative and office support functions at Jones DesLauriers (JD). Reporting to the Manager, Human Resources, this role plays a critical part in ensuring smooth daily operations and maintaining a positive workplace environment. The Office Administrator will ensure adherence to company policies, particularly related to health and safety standards, while handling a broad range of clerical and administrative tasks. This is an in-office role, located at 2375 Skymark Avenue, Mississauga, Ontario. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment to contribute to the efficiency and productivity of the office.
RESPONSIBILITIES: OFFICE MANAGEMENT: Serve as the first point of contact for vendors, service providers, and building management.
Work with external contractors (e.g., Facility Plus, Menkes) to provide scope, approval, and completion of jobs.
Maintain a clean and organized office environment, including meeting rooms and common areas.
Manage office supplies inventory and place orders as necessary.
Coordinate maintenance of office equipment, such as printers and IT systems, as applicable.
Oversee the service vendors for janitorial, cleaning, repair, and maintenance as required.
As fire warden, ensure the office facilities are in compliance with safety regulations, such as local fire codes and handicap access.
JHSC co-chair, conduct quarterly meetings and monthly walk-throughs.
EVENT COORDINATION: Manage logistics for internal and external meetings, including catering and room setup.
Organize office events, meetings, and company-wide initiatives such as training sessions, luncheons, and celebrations.
HR SUPPORT: Assist in the onboarding process for new employees, including preparing workspaces.
Create all security badges for new hires, name plates (if applicable), and ordering of all business cards.
Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary. Update floorplans and arrange hoteling area.
Manage the instruction of new hires on office policies and procedures regarding health and safety, provide an in-office tour, and prepare welcome kits.
OTHER DUTIES: Take on special projects and administrative tasks as needed to support the overall functioning of the office.
REQUIREMENTS: 3+ years of building maintenance experience in an office setting.
Knowledgeable of updated requirements regarding Health and Safety standards.
Ability to handle office management issues professionally and take initiative when necessary.
Professional in dress code and demeanor.
Excellent ability to communicate effectively, both in oral and written form.
Strong interpersonal skills with the ability to build effective working relationships with all levels of organization and with external stakeholders.
Diplomatic with the ability to exercise confidentiality.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
Strong attention to detail and ability to work in a fast-paced/team environment with excellent organizational skills.
Team player, willing and able to adapt to change.
Proficient in MS Office Suite (Word, PowerPoint, Excel).
Qualified candidates are invited to email their resume and cover letter to
Jones DesLauriers is actively committed to supporting diversity, equity, and inclusion. We recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and LGBTQ2+ persons to apply. We are committed to providing accommodation upon request for applicants and employees with disabilities. If you require accommodation, we will work with you to meet your needs.
#J-18808-Ljbffr