Our client, a Princeton University Department, is in need of a temporary Office Administrator to complete several large data entry projects while also providing general administrative support. The role requires exceptional organizational abilities, meticulous attention to detail, and a proactive problem-solving mindset.

Duration: Approximately 10months+/-

Location: Fully on site, Princeton, NJ

Rate: $25.00/hr.

Responsibilities

• Update the Advancement CRM database with 10+ years of historical program data.
• Generate detailed reports on faculty participation and educational program metrics to support program evaluation, strategic planning, and relationship management.
• Maintain mailing lists for alumni education programs within the Advancement database.
• Oversee all travel arrangements for faculty and guest speakers participating in Alumni Education programs, including:
• Coordinating logistics and preparing comprehensive itineraries.
• Uploading travel details into the University’s Enroll My Trip platform.
• Managing expense reconciliation and reimbursement for faculty and staff.
• Preparing and submitting Concur reports to ensure streamlined expense tracking and compliance.
• Provide essential administrative support to the Alumni Education and Travel team, including:
• Managing calendars and coordinating meeting logistics.
• Creating and tracking purchase and non-purchase orders.
• Onboarding new suppliers and processing invoices promptly.
• Preparing briefing materials for program participants.
• Assist with various projects as assigned.

Requirements:

• Intermediate level proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of Google Docs, Gmail, and other Google products is a plus.
• Excellent organizational skills, the ability to work independently with a high level of accuracy and energy, manage multiple priorities simultaneously, and exercise discretion in obtaining and providing factual and confidential information.
• Demonstrate the highest level of professionalism in welcoming and assisting all constituents

Strongly Preferred:

• Familiarity with the following systems: Information Warehouse, PRIME, Concur, Canvas, EMS, Open Scholar.

Please forward resume for immediate consideration at

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