About Us:

We are an award-winning engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Office Manager to join our team and help keep our office operations running smoothly.

Position Overview:

The Office Manager will be a central figure in ensuring the office's daily functions run efficiently. This role encompasses a mix of front desk responsibilities, administrative support, HR assistance, and event coordination. The ideal candidate will have 3–5 years of relevant experience, excellent organizational skills, and a professional demeanor suited to working with all levels of staff and external stakeholders.

Key Responsibilities:

Front Desk Management:

• Serve as the first point of contact for visitors, ensuring a welcoming and professional experience.
• Manage incoming calls and correspondence, including emails, mail, and deliveries.

Administrative Support:

• Coordinate office supplies inventory and place orders as needed.
• Maintain general office organization, including scheduling and meeting room bookings.
• Prepare reports, presentations, and documentation as requested.
• Book travel for staff as needed

Human Resources Assistance:

• Work with our HR team and assist as needed
• Support onboarding and offboarding processes, including preparation of materials, scheduling orientations, and collecting required documentation.
• Maintain employee records and ensure compliance with company policies.

Event Planning and Coordination:

• Assist with planning and executing office events, such as holiday parties, team-building activities, and VIP visits.
• Collaborate with other departments to ensure seamless event logistics.

Communication and Coordination:

• Act as a liaison between internal teams, clients, and external vendors.
• Build and maintain positive relationships with all stakeholders, from staff to C-suite executives.

Qualifications and Skills:

• 3–5 years of experience in office management or a related role.
• Strong organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively with diverse groups of people, including internal staff and external stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools.
• Event planning experience is a plus.

Full-time

Fairfax, VA

$60-70K