The Sample Coordinator supports outbound licensing and product development by processing, tracking, organizing, and shipping samples across multiple divisions and licensees. This hands-on role involves managing licensed products, organizing sample rooms, maintaining product libraries, and assisting throughout the product development lifecycle to the production stage.

Essential Responsibilities

• Serve as the sample gatekeeper by managing inventory, packing/unpacking, and organizing all sample submissions.

• Coordinate and maintain informational tools and libraries, including product portfolios, receiving logs, and licensee binders.

• Create and share reports to track received samples.

• Track and receive samples across multiple divisions and licensees.

• Ship samples to both domestic and international partners, including creating commercial invoices.

• Organize and maintain the in-house sample room.

• Open daily packages and notify the team of received items.

• Prepare conference rooms and materials for management and account meetings.

Job Requirements

• Ability to work on-site Monday - Friday.

• Excellent organizational skills and attention to detail.

• Proactive and resourceful, with a positive attitude.

• Capable of working independently, managing multiple projects, and meeting deadlines.

• Strong multitasking and prioritization skills.

• Exceptional communication skills, both written and oral.

• Comfortable working in a dynamic, fast-paced environment.

• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, etc.).

• Interest in fashion, footwear, or product development.

Education and Experience

• Bachelor’s degree in a related field or equivalent work experience.

• 1–3 years of relevant experience.

Qualifications

Candidates must demonstrate the ability to successfully perform each essential duty listed. Reasonable accommodations may be made for individuals with disabilities.

Physical Requirements

• Regularly required to stand, use hands, talk, or hear.

• Frequently required to walk, sit, reach, stoop, or kneel.

• Occasionally required to sit for extended periods.

• Must be able to lift boxes up to 30 pounds.

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