Our client, an advertising services company, is looking for a Temporary Office Manager! They are seeking someone who is proactive, efficient, and has a no job too big too small type mentality.

This is an ongoing temporary assignment starting asap that will last for about 6-7 months.

Location: Downtown Manhattan (Soho)

Hours: 7am/8am – 5pm (flexible for OT if needed)

*Fully Onsite

Responsibilities:

• Supports the Director of Facilities on project specific coordination as well as day to day office management
• Defining project scope, objectives, and deliverables. Creating detailed work plans and schedules.
• Organizing meetings, appointments, and travel arrangements. Ensuring their employer is aware of upcoming deadlines and commitments.
• Handling phone calls, emails, and correspondence on behalf of their employer. Drafting documents, taking notes, and creating reports.
• Prioritizing and managing a variety of personal and professional tasks
• Perform field inspection of ongoing construction projects, insure contractors are performing work in accordance with contract documents, and construction standards are being met and on schedule
• Maintaining, developing, and implementing project plans including definition, scope, budgets, schedules, incorporating input from appropriate team members, consultants and clients. Knowledgeable of financial terms and principles.
• Maintains records and prepares reports related to projects and general office management.
• Demonstrates knowledge of the organizations Service Standards and incorporates them into the performance of duties
• Assist the Director in the facilitation of client meetings regarding project matters

Qualifications:

• 3+ years of related experience
• Experience in construction trades, complex operations within an office environment, knowledge of B corp procedures, experience in management of contractors and experience in interpreting construction drawings.
• Strong communication and interpersonal skills
• Highly proactive, responsive, reliable, adaptable, and self-motivated.

Please submit your resume for consideration.

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.