Office Assistant

Classification: Exempt

Reports to: Director of Human Resources

Location: Nashville, TN

Date: January 2025

JOB DESCRIPTION

About Highland Ventures

Highland Ventures is a national venture management company focused on strategically developing and operating business subsidiaries centered around its real estate portfolio. A family-owned business, Highland Ventures operates in the real estate, foodservice, and continues to grow and add new business ventures. Current businesses include:

• Hoogland Restaurant Group (largest franchisee of Marco's Pizza with 115+ locations)
• Legacy Commercial Property (over 700 properties in our portfolio)
• Highland Pure Water & Ice (over 70 locations in 10+ states)
• Intune Physical Therapy (currently being built from the ground up)

Role Summary

The Office Assistant will serve as the initial point of contact for visitors coming to the Highland Ventures Brentwood, TN office. In addition, the candidate will support multiple departments and ensure the office operates efficiently.

Essential Functions

1. Greet all visitors as they come into the office and create an inviting environment, offer water or coffee, etc.
2. Process daily mail, shipments going out and coming into the office.
3. Order and stock office supplies and other items as needed
4. Maintain all office equipment - copiers, postage meter, and order repairs when necessary
5. Assist with planning meetings and office events
6. Support all areas of the business including human resources, property management, marketing, etc.
7. Assist leadership with reporting, presentations, written correspondence, and other special projects as needed
8. Maintain the office and gym to ensure the best presentation.
9. Other duties as assigned

Competencies

1. Excellent communication skills - both verbal & written
2. Thoroughness and attention to detail
3. Ethical conduct and ability to maintain confidentiality
4. Teamwork and Collaboration skills
5. Flexibility and Willingness to learn
6. Technologically savvy

Work environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Position type and expected hours of work

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:30/9:00 a.m. to 5:30/ 6 p.m. The home office is located in Brentwood, TN and team members are required to work in the office 5 days per week.

Required education and experience

• Bachelor’s degree preferred
• Excellent verbal and written communication skills
• Excellent interpersonal skills with ability to manage confidential and sensitive information
• Organizational skills with high attention to detail
• Familiarity with software programs used in this job preferred (i.e. Google Suite and Excel)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.