Disclaimer: This job description provides a summary of typical functions. Duties, tasks, and responsibilities are not limited by this job description.
Position: Accounts Payable Clerk
Created On: 11/11/2013
Category: Non- Exempt - Full Time
Revision Date: 12/12/2023
Reports To: Accounting Manager
Attributes:

• Courteous and Ethical Behavior: The ability to use good judgment and avoid situations that create an actual or perceived conflict between personal interest and those of the Company.
• Written and Oral Comprehension: The ability to read, listen to and understand information and ideas presented in writing or through spoken words.
• Written and Oral Expression: The ability to communicate information and ideas effectively so others will understand.

Position Summary:
Under supervision, process all vendor invoices for payment within the guidelines of standard operating procedures for authorized approvals and disbursement terms. This position provides support to administration as needed.
Essential Functions:

• Process non-inventory and inventory invoices, including month-end closing of all invoices.
• Review and understand vendor contracts as it relates to payables, including reconciling against contractual obligations.
• Timely and accurately match vendor invoices to check stubs and packing slips.
• Verify customer and order information for correctness, checking it against previously obtained information as necessary.
• Enter and maintain all necessary data in computer for efficient accounts payable and contract administration.
• Maintain and manage contract files and folders.
• Prepare and maintain all necessary documents for contracts, sales orders, and payables.
• Reconcile vendor statements and purchase orders as well as investigate and resolve any discrepancies.
• Assist with office general administration, including answering the telephone, directing calls, etc.

Skills:

• Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
• Communication: Talking to others to convey information effectively. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Writing: Communicating effectively in writing as appropriate for the needs of the audience.
• Service Orientation: Actively looking for ways to help people.

Physical Requirements:

• Occasional Standing: Less than 1/3 of the time
• Occasional Walking: Less than 1/3 of the time
• Fingering or Manual Dexterity: More than 2/3 of the time
• Repetitive Finger Motion: More than 2/3 of the time
• Lifting up to 10 pounds: Less than 1/3 of the time
• Reaching or Stretching: Less than 1/3 of the time
• Crouching or stooping: Less than 1/3 of the time
• Speaking and Hearing: More than 2/3 of the time
• Seeing/Close Vision: More than 2/3 of the time
• Distance and Peripheral vision: Less than 1/3 of the time
• Color Discrimination: More than 2/3 of the time
• Depth Perception: Less than 1/3 of the time
• Focusing Ability: More than 2/3 of the time