Position Details
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Position Information
Position Title
Accounts Payable Clerk
Status
Full Time
Job Summary
This position processes vendor and consultant payments for authorized obligations of the university to include invoices, check requests, and advances.
Essential Job Duties

• Process transactions in a timely and accurately manner
• Complete payments and control expenses by receiving, processing, verifying and batching, and reconciling invoices
• Match invoices with POs, packing slips, and other documentation. Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors
• Follow up with purchaser, receiver, and vendors to resolve invoice discrepancies
• Reconcile, code, and post payables and invoices
• Perform check matching and processing for distribution and mailing
• Ensure outstanding vendor balances are updated with credit memos that are due
• Pay employees by receiving and verifying expense reports using University specific procedures
• Reconcile monthly statements and related transactions
• Maintain historical records of all invoices, reports, receipts, and checks by scanning, saving and filing documents properly
• Assist auditors and other departments in researching payment related questions
• Establish and maintain timely communication and relationships with new and existing vendors as well as internal University customers
• Efficiently utilize Ellucian Colleague ERP Software and other programs to manage accounts payable processing
• Keep accurate records of all verbal and written communications that impact accounts
• Maintain payable activity and customer/vendor relations
• Follow all university health and safety programs and actively participate in training to gain knowledge and understanding
• Perform related duties as assigned to support the Accounting and Fiscal Affairs Departments

Qualifications (Education, Experience and Specialized Training)

• High school or equivalent
• Associate degree in accounting or business administration desired
• 2-3 years of accounts payable or general accounting experience

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to lift and carry parcels, packages and other items
• Ability to prepare and analyzing data and figures
• Ability to view a computer terminal; extensive reading

Skills and Attributes
Knowledge of:
Basic Data Entry Skills 10 Key Touch
Skills:

• Computer literacy skills in spreadsheet (EXCEL) and word processing
• Demonstrated good listening and communication skills (oral and written)
• Skilled in time management

Ability to:

• Perform simple math calculations
• Interact with diverse vendors, faculty and staff populations, and a commitment to provide excellent customer service
• Attend training when necessary

Posting Detail Information
Posting Number
S727
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
Yes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
09/24/2024
Close Date
12/24/2024
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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