Salary: $56,210.00 - $104,000.00 AnnuallyLocation : Richland County, SCJob Type: FTE - Full-TimeJob Number: 172449Agency: Department of Health and Human ServicesDivision: Division of Federal Contracts and Vendor ManagementOpening Date: 01/10/2025Closing Date: 1/24/2025 11:59 PM EasternClass Code:: BE40Position Number:: 60013186Normal Work Schedule:: Monday - Friday (8:30 - 5:00)Pay Band: Band 7Hiring Range - Min.: $56,210.00Hiring Range - Max.: $65,000.00Opening Date: 01/10/2025EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: Failure to provide detailed and complete information may result in your application not being referred.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job ResponsibilitiesThe Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.This position is located in Division of Federal Contracts and Vendor Management, Richland County. Are you the One? We are looking for a Grants Administrator II (Contracts Administrator Supervisor) who serves as Contract Administrator for the South Carolina Department of Health and Human Services (SCDHHS). The Contract Administrator oversees and supports diverse, high-dollar value, multi-year, complex contracts and ensures efficiency and effectiveness of Contract Administration within the Bureau. Affirms contract cost and value align with Agency strategic plans and goals. Complies with federal and state rules and regulations pertaining to contract management. Manages a staff of contract administrators. Manages the development and implementation of Contract Administration and Monitoring Plans, Procedures, Practices and Protocols to ensure contractual obligations are met in accordance with Federal and State laws and regulations and as established by SCDHHS policies and to Agency's satisfaction. Maintains a thorough understanding of all assigned contracts to serve as point of contact for Bureau management. Measures contractor performance and compliance in terms of quality, quantity, timeliness, and cost as defined within the contract documents and to agency satisfaction in accordance with established policies. Develops statistical tools and metrics to analyze, measure, and assess contract and contractor performance, compliance, and trends (negative or positive). Utilizes standardized record keeping practices to document contractor performance. Assists stakeholders in addressing non-compliant performance and deficiencies through creation and delivery of remedies, such as, facilitating of communications, drafting of formal letters, assessing financial penalties (Liquidated Damages LDs), and issuance of Corrective Action Plans (CAPs), and other mutually agreeable resolution options necessary to promote correction and improvement. Supports program area and procurement in development of documentation and other requirements necessary to properly solicit, procure, approve, fund, award, and execute contracts. Aids program area and procurement in developing, and implementing Contract Renewals, Changes, Updates and Amendments.Performs fundamental supervisory and leadership functions in accordance with Department policies and procedures, best practices and Federal and State rules and regulations, especially with regard to Equal Employment Opportunity Commission (EEOC) standards. Maintains an effective organizational team and motivates diverse staff to accomplish mission critical operations and objectives. Promotes workforce engagement. Prepares and facilitates training sessions with team to promote integrity of the contract administration and monitoring activities and other department efforts. Assist with onboarding new hire training and continuous improvement for all team members.Performs other duties as assigned. Serves as back-up and covers tasks and responsibilities of other team members as requested and assigned. Attends and participates in relevant opportunities for professional development and training. Demonstrates utilization and application of new skills learned to improve effectiveness and efficiency within assigned responsibilities.The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.15 days annual (vacation) leave per year.15 days sick leave per year.13 paid holidays.State Retirement Plan and Deferred Compensation Programs.Minimum and Additional Requirements A bachelor's degree in business administration, public administration or the social sciences, experience in contracts administration activities and at least three (3) years of employee management experience.Additional Requirements:Overtime and/or weekend work with Deputy approval.Sitting or standing for long periods of time. Preferred Qualifications Established experience and knowledge in Contract Management or Administration.Knowledge of the Medicaid Program and Managed Care or Health Insurance or health insurance, preferred.Working knowledge of data research, and analysis and reporting.Ability to evaluate, interpret and measure metric-based data and trends to report benefits and risks.Required to understand, interpret and experience in application of rules, regulations, policies, procedures principles and practices of contract compliance and procurement.Demonstrated ability to communicate professionally and effectively orally and in writing. Ability to establish, promote and maintain positive working relations internally and externally. Ability to organize and complete tasks and assignments and to work independently with minimal guidance. Experience in researching, ascertaining and interpretation of contract requirements, deliverables, Service Level Agreements (SLAs), milestones, Scopes of Work (SOWs), etc.Proficiency in Microsoft Suite-Office 365; advanced acumen in Microsoft Word, Excel, Outlook, and Internet Explorer.Employee management experience required. Additional Comments Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.01 The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. I acknowledge that I have read, understand, and agree with the above. Yes No 02 The hiring salary range for this position is $56,210 to $65,000. Would you accept an offer within this hiring range? Yes No 03 Do you have a bachelor's degree in business administration, public administration or the social sciences? Yes No 04 Do you have experience in contracts and grant administration activities? Yes No 05 How many years of experience do you have in contract administration activities ("see resume" is not an acceptable response and could result in disqualification)? 06 Provide an example of how you have developed and implemented a Contract Compliance and Monitoring Plan ("see resume" is not an acceptable response and could result in disqualification). 07 Please explain your employee management experience and how you would make an ideal candidate for the Contracts Administrator Supervisor position for which you are applying ("see resume" is not an acceptable response and could result in disqualification). 08 Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference? Yes No 09 How did you hear about this career opportunity? Required Question