Our client, a Leading Global Merchant Bank, is seeking an experienced Executive Assistant to support their Founding Partner! This is a true 1:1 support role, providing personal assistance as needed. The ideal candidate has over 8 years of experience supporting a C – Suite executive preferably, out of the financial services. If you are seeking a dynamic, gatekeeping and fast – paced role, this is the opportunity for you!

8 - 15 years of EA experience (in the financial industry is a plus)

*including least 2 – 3 years of C suite experience

5 days onsite in Midtown East

Hours/Schedule: 8:30am – 6pm, flexibility as needed

Compensation DOE: $120 - 125k + heavy OT + discretionary bonus

*a lot of OT expected!

Duties:

• Manage and optimize the FP’s calendar to ensure maximum efficiency and effectiveness.
• Handle heavy scheduling tasks, with flexibility to adjust schedules as needed.
• Serve as a professional point of contact on behalf of the FP for managing phones and messages.
• Coordinate and book travel arrangements, including domestic and international trips, in collaboration with a travel agency or other team members.
• Book both public and private airfare confidently and accurately.
• Process business visas when required for travel.
• Submit and manage expense reports within required timeframes, ensuring compliance with company policy using Concur or similar platforms.

Qualifications:

• Bachelor’s degree required.
• 8–15 years of administrative assistant experience, with a background in the financial industry being a plus.
• Highly polished and professional demeanor.
• Exceptional oral and written communication skills.
• Ability to work independently, take initiative, own responsibilities, and ensure follow-through on assignments.
• Strong proficiency in Microsoft Office, particularly Outlook.
• Familiarity with Concur (expense processing system) is a plus.

Please submit your resume for immediate consideration.

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