*** This is a 3-month contract position ***

POSITION: Sr. Administrative Assistant

DURATION: 3-month contract

LOCATION: 2000 Health Park Dr Brentwood, TN

PAY: $30/hour in W2

GENERAL SUMMARY OF DUTIES:

Primarily supports multiple VP level leader in administrative aspects

SUPERVISOR: Varies by department

DUTIES INCLUDE BUT NOT LIMITED TO:

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and

prepares reimbursement reports as requested.

• Assists others with scheduling and travel, as requested.

• Schedules meetings (internal/external to the organization) conference calls, teleconferences and

web seminars as requested.

• Maintains Outlook calendars and email as assigned.

• Prepares reports for company activities as required.

• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts,

schedules, and presentation materials as needed.

• Establishes and maintains confidential and operational files for the Executive Team and maintains

confidential and operational files as requested.

• Maintains a master list of current personnel supporting division operations as assigned by division

executives.

• Communicates changes to corporate personnel responsible for managing these lists.

• Coordinates and schedules activities for outside Board affiliations.

• Maintains the Division policy & procedure manuals.

• Answers phones and screens phone calls, assists and directs callers and takes messages.

• Maintains schedule of use of conference rooms.

• Sorts and distributes mail and other deliveries.

• Prepares packages for overnight delivery.

• Orders supplies as requested.

• Flexible in supporting any office projects needing extra attention due to specific deadlines.

• Assists other administrative support staff in projects and cross-coverage if needed.

• Practice and adhere to the company Code of Conduct and company Mission, and values.

EDUCATION:

• High School Graduate/Equivalent required

EXPERIENCE:

• 2+ years of secretarial experience required, healthcare experience preferred

CERTIFICATION/LICENSE:

• Licensed Notary preferred

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of organization policies, procedures, systems.

• Knowledge of office management practices.

• Knowledge of secretarial procedures.

• Knowledge of grammar, spelling, and punctuation to type from draft copy.

• Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.

• Skill in computer applications.

• Skill in verbal and written communication.

• Skill in gathering and reporting information.

• Ability to work effectively with leaders, staff, patients, external agencies.

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