Team: Admin Specialist Program

Business Title: Administrative Specialist

Location: 8750 North Central Expressway Dallas TX 75231

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities

Core Administrative Support

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders

• Learn and utilize internal and external tools to provide calendar support

• Effectively communicate with leaders to learn business priorities and apply to support

• Partner with leaders and other Administrative Assistants for meeting coordination

• Provide proactive time management recommendations to leaders

• Provide short-term coverage in-team as needed if bandwidth allows

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives

• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives

• Experience prioritizing multiple tasks and activities

• Experience with Microsoft Office

• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

• Experience with a Customer Relationship Management or ticketing system

Education

• BA/BS preferred

• High school diploma or equivalent required

• Experience working with executives is highly preferred.