JOB DESCRIPTION

AmLaw 100 Firm is seeking an experienced Legal Administrative Assistant to assist with supporting its growing San Francisco office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Litigation & Trial Practice Group performing a variety of administrative duties including complex litigation court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group.

ESSENTIAL DUTIES

The Legal Administrative Assistant should have work experience in:

• Administrative skills
• Word processing skills
• General office procedures and filing techniques
• The capability to concentrate on detail and organize work
• Strong knowledge of local, state and federal court filing processes and procedures
• The ability to work with a wide spectrum of individuals
• Heavy administrative work
• Case and project management
• Typing, editing and proofreading correspondence and legal documents
• Entering attorney time
• Billing
• Electronic filing
• Answering telephones and sorting mail
• Maintaining client portals
• Coordinating travel arrangements
• Processing expense reimbursements
• Interacting with clients and maintaining files
• Must be proficient in MS Word, Outlook, and Excel

SKILLS NEEDED TO BE SUCCESSFUL

• Have exceptional administrative and word processing skills.
• Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters.
• Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.
• Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.
• Have a working knowledge and prior experience with e-Filing procedures.

EDUCATION & EXPERIENCE

• A minimum of 5+ years of prior litigation experience in a law firm is highly desirable.
• A high school diploma is required; an Associate or Bachelor’s Degree is highly preferred.