We are a growing, Personal Injury Law Firm, looking to bring on a Bilingual Legal Secretary. We are looking for someone with 3+ years of experience, who is Bilingual, Spanish.

Responsibilities:

• Perform administrative tasks, including drafting, editing, and proofreading documents. Proactively, manage attorneys’ calendar of appointments and ensure that attorneys are prepared for all commitments
• Coordinate meetings, conference calls and appointments, often involving client and practice group activities, multiple locations, and time zones. Providing meeting details (e.g., setup, audio/video needs, catering, etc.)
• Coordinate work with the firm’s Administrative Resource Center team regarding certain firm administrative tasks, including processing new client matter requests, client bills, time entry and expense reports
• Setup and maintain case and client files in document management system
• Answer and screen phones calls, schedule appointments and take messages when required.
• Scan, copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Coordinate incoming/outgoing mail

Requirements:

• Bilingual, Spanish
• 4+ years of experience as a Legal Secretary
• Demonstrates and focuses on high level of internal and external client services.
• Ability to type at least 70 words per minute with accuracy
• Advanced knowledge of MS Word (e.g., formatting, paragraph numbering, Styles, Paste Special, Header and Footers, Footnotes, Tables, Table of Contents, Track Changes and Mail Merge)
• Excellent written and oral communication skills, including grammar, spelling and punctuation
• Ability to read, comprehend and follow instructions