Leggett Ventures is seeking a highly organized and motivated individual to join our team as an Office Manager and Executive Assistant. This role involves overseeing the day-to-day operations of the office and providing administrative support to the executive team. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. This position requires excellent communication skills, discretion, and the ability to maintain a high level of professionalism.
Responsibilities
- Office Management:
- Support company operations by maintaining all inter-office systems and software.
- Oversee and ensure the smooth functioning of day-to-day office operations for a 15-person team.
- Ensures the established processes and procedures are followed by all employees.
- Reviews procedures on an on-going basis and makes recommendations for improvements.
- Manage office supplies, equipment + software, IT and mail to ensure a well-maintained and organized work environment.
- Learns new features, functionality, and software as changes occur to take advantage of new functionality for greater productivity and efficiency.
- Coordinate office events, meetings, and conferences.
- Act as the point of contact for all office-related inquiries and issues.
- Screen and manage incoming communication and visitors, including phone calls, emails and other correspondence.
2. Executive Support:
- Provide comprehensive administrative support to the executive team.
- Assist with project management across Leggett Ventures portfolio companies and investment projects.
- Participates in and/or provides cross-training for multiple departmental roles and duties.
- Provides additional departmental coverage and support when needed (occasionally including overtime or weekends and after-hours support)
- Prepare and organize materials for meetings, presentations, and reports.
- Assist in the preparation and editing of reports, presentations, and other documents.
- Maintain accurate and up-to-date records, documents, and files.
Qualifications
- Bachelor’s degree or equivalent experience in business administration or related field.
- Minimum of 1 year of work experience in an office setting
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion and confidentiality are essential.
- Professional demeanor and appearance.
- Tech Savvy, Process improver, idea maker, problem solver, innovative, with a good personality
- Capable of jumping between tasks and managing team members' workloads, ensuring all items are finished effectively and efficiently
- Ability to meet and exceed deadlines in a fast-paced environment
- A passion for dedication to learning and growth is highly expected
Benefits:
- Competitive salary and bonus structure
- 401K Program with Company Match
- Health, Dental and Vision insurance with employer contributions
- Employer sponsored Life Insurance and Short-Term Disability
- PTO; Paid Holidays
- Social events and team-building activities
- Strong family-like office culture with highly motivated and hard-working team members
- Growth-oriented company with room for advancement