A Leading Investment Firm is seeking an Administrative Assistant to join their team in a temp-to-perm capacity! In this essential role, you will be managing extensive calendars, organizing meetings, and partaking in special projects. Your ability to navigate shifting priorities with confidence and ease will guarantee your success in this position. If you think you can ensure a seamless workday, while managing other projects at once, we’d love to chat!

Responsibilities

• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Calendar management for bankers (Associate level+)
• Coordinating room bookings for internal/external meetings and video conferences across multiple locations
• Coordinating travel arrangements for the team, including: Visa applications, flight and accommodation bookings
• Car bookings
• Expense processing and timely expense management
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and requests
• Providing phone / vacation coverage for colleagues
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Qualifications

• Bachelor's degree or equivalent experience
• Excellent Microsoft Word, Excel and Outlook skills
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing calendars
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a “can do” attitude

Please submit your resume in Word format for immediate consideration.

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