COMPANY: Family Office

POSITION: Paralegal

LOCATION: New York, NY (Hybrid in office Tuesday-Thursday)

HOURS: 9:30am-6:30pm with accessibility outside of hours as needed

COMPENSATION: $85-100K DOE + Bonus + Benefits

BACHELOR’S DEGREE: Required

Our client, a New York-based family office, is seeking a Paralegal to join their team. The ideal candidate will have minimum three years’ experience as a corporate paralegal in a law firm or in-house legal department. You must also have excellent communication skills, strong attention to detail, and ability to multi-task in a fast-paced environment.

Responsibilities of the Paralegal:

Corporate Governance:

-Draft, review, and maintain corporate records, such as bylaws, resolutions, meeting minutes, and organizational charts.

-Ensure compliance with all KYC requirements globally and liaise with Brokers, Banks and various counterparties in fulfilling KYC needs according to Firm’s internal disclosure standards.

-Assist in preparing for meetings, including preparing agendas and coordinating materials.

-Maintain entity records and manage compliance in multiple jurisdictions.

Compliance:

-Ensure compliance with primarily US federal, state, and local regulations, including prepping various SEC filings (13F/G/D/Form N-PX, Form SHO).

-Monitor changes in laws and regulations affecting the company and assist with implementing compliance measures.

-Review and keep Firm’s internal compliance manual, policies and procedures up to date and manage scheduling and prep for mandatory trainings.

-Assist in compliance related to the firm’s Personal Trading database.

-Manage and update the Firm’s Restricted List and any related Trading Rules on the trading platform.

Transactional Support:

-Assist with initial review and organization of data rooms, downloading and summarizing documents related to investments, financings, and other corporate transactions.

-Conduct requested due diligence, draft basic closing documents, and organize closing binders.

-File required documents with the Secretary of State and other regulatory agencies.

-Assist with Capital Calls, Distribution Notices and other Fund-related capital activity.

Contract Management:

-Draft, review, and manage corporate contracts and agreements, including non-disclosure agreements (NDAs), broker contracts, vendor contracts, and service agreements.

-Complete and review subscription books for investments in other funds.

-Track and maintain contract deadlines, renewals, and compliance requirements.

Legal Research:

-Conduct legal research and prepare summaries on corporate, securities, and regulatory issues.

-Monitor corporate filings and prepare periodic reports as required.

Administrative Support:

-Assist with litigation matters, including document organization and preparation.

-Manage electronic and physical legal files, databases, and records.

Requirements of the Paralegal:

-Bachelor’s degree and/or paralegal certification (preferred).

-Minimum 3+ years of experience as a corporate paralegal in a law firm or in-house legal department.

-Strong knowledge of corporate law, regulatory compliance, and business practices.

-Familiarity with legal document management software and corporate governance platforms.

-Excellent organizational, communication, and analytical skills.

-Ability to handle confidential information with discretion.

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal software.

-Strong attention to detail and ability to manage multiple tasks under tight deadlines.

-Understanding of corporate structures, securities laws, and contract law.

-Verification of identity, education, prior employment, and references may be required