Our client, a London Based hedge fund, is in search of a Temp to Perm Executive Assistant to support the Investor Relations team/ Managing Director. The ideal candidate will have experience supporting Investor Relations Teams. Potential room for growth for the right candidate! This is supporting small team for a well-respected fund and provides the opportunity to take on projects and grow over time. PLEASE NOTE THIS IS WORK FROM HOME ON FRIDAY'S.

Job Details

COMPANY: Hedge Fund

POSITION: Executive Assistant to Investor Relations Team/Office Manager

LOCATION: New York, NY

HOURS: 9:00am to 5:00pm plus OT as needed

SALARY: $100k-$120k

BACHELOR'S DEGREE REQUIRED: Highly Preferred

Work from home on Friday's.

Responsibilities

-Assist in preparing travel arrangements, itineraries and road show events, including hotel, cars, airfare, event space, etc. for multiple travelers

-Handle office manager duties for the NYC office (Schedule and coordinate meetings, including organizing group meetings, setting up conference rooms, ordering food and beverages as appropriate, welcoming guests and cleaning up conference room after meetings

-Assist in preparing travel arrangements, itineraries and road show events, including hotel, cars, airfare, event space, etc. for multiple travelers

-Assist with the logistical planning of 1 annual investor conferences

-Assist in preparing DDQ’s for IR team.

-Prepare/coordinate all materials for meetings & events, including presentations, agendas, name tags, etc. and assist in client events and entertainment

-Handle database management (inputting data, pulling data, preparing reports)

- Respond to basic client questions and handle special projects as needed

-Prepare and reconcile expense reports

-Light personal work for Managing Director when needed

Requirements

-Minimum 3-5 years of Executive Administrative experience

-Experience supporting Head of IR or IR team a plus

-Must have experience scheduling multi leg travel in various time zones

-General understanding of finance preferred

-Excellent computer skills required; MS Office: Word, Excel, PowerPoint, Outlook

-Database management experience preferred

-Excellent organizational skills and strong attention to detail

-Ability to multi-task when given time sensitive projects

- Must be self-motivated, self-directed and proactive

-Strong sense of professionalism, strong work ethic, and positive attitude a MUST

-Ability to prioritize workload

- Excellent communication skills, both verbal and written, including ability to communicate effectively and professionally with clients

-Discretion and ability to handle confidential, sensitive information

-College degree or equivalent experience