COMPANY: Private Equity Firm

POSITION: Executive/Office Assistant

LOCATION: New York, NY

HOURS: 8:30am-5:30pm with flexibility (in office Monday-Thursday with alternating Fridays)

COMPENSATION: Up to $110K + Discretionary Bonus + Benefits

BACHELOR'S DEGREE: Required

Our client is a New York-based private equity firm focused on growth-oriented equity opportunities in the infrastructure space. The team is seeking an Executive Assistant/Office Assistant to join their collaborative and close-knit company culture. The ideal candidate will be highly organized, detail-oriented, and have a “no task is too big or too small” mentality.

Responsibilities of the Executive/Office Assistant:

-Provide administrative support to senior members of the team (e.g., travel, calendar management, ad hoc projects, etc.).

-Prepare T&E reports for expense reimbursement, including organizing invoices/receipts.

-Assist with maintaining contact databases (i.e. Outlook contacts, the Company’s CRM).

-Assist with managing the conference room calendars.

-Assist with the setup and breakdown of meetings.

-Answer the phones, transfer calls, and take messages, as needed.

-Assist with catering requests, as needed.

-Maintain high standards as it relates to cleanliness and order.

-Assist with the ordering of office and kitchen supplies.

-Ad hoc projects (e.g., event planning, conference logistics, calendar management, etc.).

-Assist with the following reception responsibilities on an as needed basis:

-Serve as the face of the company – exude confidence and cordiality to all guests with a high level of professionalism.

-Warmly greet and direct all guests, notify team members promptly upon arrival.

-Assist with the distribution of mail, alert employees about packages and lunch orders.

-Assist with drafting new procedures to improve the order and efficiency of administrative duties, as needed

Requirements of the Executive/Office Assistant:

-Bachelor’s Degree or higher required.

-3-5 years professional experience, preferably within financial services.

-Strong Microsoft Office skills are a must.

-Experience interacting with high-level guests with poise, grace, and an outgoing personality.

-Extremely high attention to detail in all aspects.

-Punctual, reliable, and quick-thinking with problem-solving.

-Verification of identity, education, prior employment, and references may be required.