Job Title: Administrative Assistant

Location: Speedway, Indiana

Industry: Manufacturing

Job Description:

Theoris Services is assisting our client in their search for an executive assistant to add to their growing team located in Speedway, Indiana. This person will provide administrative and secretarial support for the executive and department. In addition to typing, filing, and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Responsibilities:

• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Schedules visits with Board Members, customers, and external personnel as needed.
• Coordinate internal events with plant staff including ordering shirts, booking meeting rooms, coordinating lunches, etc.
• Support onboarding/offboarding of employees through ordering IT equipment, setting up administrative access & workstations, etc.
• Send mass communications to staff in the plant regarding overtime schedules, all team staff meetings, updates, etc.
• Follow-up on monthly safety training, sending letters to employees.
• Manage org charts for the plant monthly.
• Establishes, develops, maintains, and updates the filing system for the executive and the department. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Handles confidential and non-routine information.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for the accuracy and clarity of the final copy.
• All other duties as assigned.

Requirements:

• Required: 2+ years’ experience in administrative assistant or similar role
• Preferred: 2+ years’ experience in administrative assistant role supporting logistics/manufacturing operations
• Comfortable using Microsoft Office, Power BI, and other computer programs.
• Interpersonal skills to work effectively with others.
• Must be detail oriented.

About Theoris:

Our goal is to Fuel Your Career! As a Theoris team member, you join a culture based on people-centered values and an environment that fosters both personal and professional growth. We build long-term relationships with our clients and our consultants. With over 30 years of building strong relationships in the industry, we’re uniquely positioned to make the right connections. This knowledge is used to find the right job placement. Our recruiting teams are experts dedicated to the information technology and engineering staffing space and are highly respected by our client base.

Best-In-Class-Benefits:

We are in the people business; treating people right is our ONLY priority. Theoris Services consultants are full-time employees with full benefits, including:

Robust Health Insurance

401(k) plan

PTO

Paid holidays