JRN: 1911
We are seeking an experienced and highly organized Executive and Personal Assistant for a private family in Tucson, Arizona. The ideal candidate will be proactive, reliable, and detail-oriented, with a proven track record in managing C-suite executives and managing personal assistant responsibilities. This individual will handle a combination of errands, administrative tasks, and household management duties. The position requires flexibility, excellent problem-solving skills, and a professional demeanor.
Requirements:
- Experience: Multiple years as an Executive Assistant in a fast-paced corporate environment, supporting multiple executives. Event planning or property management experience is a plus.
- Skills: Exceptional attention to detail, multitasking, and problem-solving skills; proficiency in Microsoft Office Suite, Outlook, Dropbox, and other tools on Apple MacBook. Familiarity with AI tools and social media is a bonus.
- Interpersonal: Excellent communication and relationship-building skills with vendors and service providers.
- Flexibility: Willingness to work occasional evenings or weekends as needed.
- Professionalism: Enthusiastic yet business-like demeanor, with strong discretion and confidentiality.
Responsibilities:
- Errands: Grocery shopping, household management during travel, mail/package handling, arranging car maintenance, processing online returns, pet care, event planning, and in-person or online shopping.
- Administrative Tasks: Managing schedules, financial data in Excel, research for vendors and items, coordinating appointments and travel arrangements, troubleshooting technical issues, and handling multiple homes' vendor interactions.
- Household Management: Overseeing property maintenance for local property and out of state properties, event coordination, and working with property managers. Vendor management and project oversight.
Schedule:
Full-time: 40 hours per week (8:00/8:30 AM – 5:00/5:30 PM), hybrid functionality, with occasional weekend/after hours availability as needed
Compensation:
$55-85K, depending on experience, full benefits and PTO.
Location:
Tucson, Arizona