Job Title: Proposal Manager

Location: Chicago, IL

Industry: Architecture

Pay: $65,000 - $100,000 (dependent on experience level)

About Our Client:

Addison Group is hiring on behalf of our client, a leading architecture firm with a collaborative and innovative work culture. This team values professional growth, inclusivity, and community involvement.

Job Description:

The Proposal Manager will lead the creation and management of proposals and project documentation while collaborating with managing partners, marketing, and accounting teams. This role requires strong organizational skills, attention to detail, and a proactive approach to handling contracts and client interactions. This is a hybrid position, with 2–3 days onsite each week.

Key Responsibilities:

• Prepare, review, and manage proposal and contract documentation, ensuring accuracy and adherence to standards.
• Collaborate with internal teams to gather content and materials for proposals.
• Coordinate responses to RFPs/RFQs and ensure timely submissions.
• Manage AIA agreements and other legal documentation with clients and consultants.
• Maintain electronic filing systems and manage project documentation.
• Engage with clients and consultants, ensuring follow-up on signed agreements.
• Contribute to marketing initiatives and strategies as part of the Marketing Committee.
• Proofread and edit documents for accuracy, grammar, and clarity.

Qualifications:

• 3+ years of experience in proposal and contract management within architecture, engineering, construction, or related fields.
• Proficiency in Microsoft Suite, particularly Excel and Word.
• Familiarity with AIA contract documents and tools like Deltek Vision is highly preferred.
• Strong attention to detail, organizational skills, and ability to multitask in a dynamic environment.
• Experience working in a collaborative, team-oriented setting.

Additional Details:

• Flexible work schedule: Monday–Friday, 8:30 AM – 5:30 PM with a 1-hour lunch break.
• Hybrid work environment: 2–3 days onsite

Additional Notes:

This role is available for immediate start and offers growth potential, with the opportunity to advance into leadership roles within the organization.