Title – EXECUTIVE ASSISTANT, Administrative Services, Global Travel

Reports to: SVP, Global Travel

Duration – 06 months with possible extension contract

What are the main 3-5 responsibilities of this resource?

- Email/inbox management

- Scheduling/calendar management

- Corresponding with C-level EA’s

- Organizing digital files

What are the TOP Critical Skills?

• Previous EA experience/experience supporting executive level

• Experience in travel industry is highly desirable

• Experience managing schedules & digital files

MUST HAVES:

• Able to multi-task, prioritize – high efficiency

• Strong organization skills

• Strong calendar management – ex: SVP’s calendar is constantly changing based on priorities

• Attention to detail is key

• Strong articulation, good grammar & writing skills – will be corresponding closely with EA’s for high-level management

• Strong Microsoft Office: Outlook, Excel, PPT

• Confident presenting & corresponding with senior management

• Able to create more efficient processes

• Knows how to effectively file/create folders in One-Drive/email inbox to keep things organized for tracking and documentation purposes – emphasis on organizing, making things easy to find later on

• Monitor SVP mailbox bringing critical/time sensitive matters to SVP’s immediate attention and responding to emails on SVP behalf

• Devise organizational procedures for incoming and sent emails: evaluate, prioritize, create necessary folders and files; use recognizable search terms to locate emails. Evaluate mail and assign to folders for SVP review

• Ensure completion of project and action requests from SVP to GT staff members

• Manage dynamic calendar. Arrange internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications

• Liaise with C-Level office staff to assist with executive travel and concerns as they arise

• Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates

• Coordinate and book business travel for SVP

• Prepare expense reports for SVP, maintain organize.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Name: Abhijita Swain

Email:

Internal Id: #25-30354