Required Qualifications

v Bachelor’s degree in Accounting, Business Administration or related field preferred.

v Must have at least three (3) years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care organization.

v Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care.

v Familiar with reimbursement requirements of Medicare and Medicaid.

v Non-profit experience preferred.

Major Duties and Responsibilities

Plans, develops, organizes, implements, evaluates and directs the overall financial operation of the non-profit organizations (Edison Christian Life Services and Edison Christian Foundation) as well as its programs and activities, in accordance with generally accepted accounting principles and current state and federal laws/regulations.

Develops and maintains written policies and procedures that govern the accounting functions of the organization.

Reports, reviews and interprets monthly financial statements and provides relevant information to the Administrator and Board of Directors for Edison Christian Life Services and Edison Christian Foundation.

Identifies, in conjunction with the Administrator and selected department heads, the organization’s key performance financial indicators. Establishes an ongoing system to monitor these key indicators. These key performance indicators promote the fiscal health of the organization.  

Makes recommendations and financial projection reports to the Administrator regarding organization performance and stated objectives as requested.

Projects and develops yearly organization budgets with the Administrator. May be expected to report projected budgets with the Administrator to the Board of Directors. 

Prepares financial records and cost reports for submission to authorized government agencies as required by current regulations.

Makes written and oral reports/recommendations routinely and as requested.

Selects and engages CPA auditors and consultants as necessary. Will be the key point of contact with external auditors.

Identifies and collaborates with members of the interdisciplinary team, consultants, and others when needed to identify opportunities for enhanced financial services to the residents and/or resolve issues.

Reviews and develops a plan of correction for accounting deficiencies noted during survey inspections and provide a written copy of such plan to the Administrator.

Ensures organization’s billing checks and balances are followed by all team members as required by organization policy including but not limited to the balancing of the daily census, Medicare triple check prior to billing, etc.

Supervises all Business Office personnel and their work functions.

Evaluates work performance of Business Office personnel in concert with Human Resources for expected performance outcomes.

Addresses behaviors of Business Office personnel when incongruent with organization goals.

Recruits talented, qualified individuals in conjunction with Human Resources to fill department positions as a key factor in building and maintaining a strong and capable Business Office team.

Promotes and encourages an environment of trust within the Business Office as well as with department heads and all organization employees.

Ensures pre-admission financial evaluations regarding the identification of a payer source is coordinated with the Admissions Office as part of the pre-admissions process.

Reads and stays informed regarding developments in the skilled nursing sector and associated support services, regulatory, business practices and other entities potentially influencing the organization’s fiscal health.

Develops and implements processes and systems in the Business Office to manage billing, collections (A/R), accounts payable (A/P), resident trust fund, liability notices, general ledger functions, business/payroll taxes, purchase orders, cash flow and all necessary business transactions using generally accepted accounting principles. Organization currently uses Point Click Care for clinical, A/R, A/P, and General Leger. 

Sign all checks and oversee cash and investment accounts of the organizations.

Develops and implements payroll accounting processes, including special accounting functions required by any employee benefit or retirement plans, insurance accounting required by the federal Family and Medical Leave Act, etc. Ensure that all payroll withholding federal, state and local taxes are properly paid. Organization uses UKG/Kronos for payroll.

Ensures monthly billing is completed timely using Point Click Care A/R software. 

Perform or review all month-end close processes.

Develops and monitors accounts receivables. Reports delinquent accounts and solutions to overcome obstacles to the Administrator.

Oversees the proper receiving, recording and acknowledging donations received for Edison Christian Life Services and Edison Christian Foundation. Assists in providing data for fundraising activities.

Supervises the 403b tax sheltered annuity plan including coordinating the annual non-discrimination testing, audit and preparation of the 5500.

Maintains a working knowledge of the state long term care Medicaid insurance program, Medicare Part A, B and C insurance program, and private long-term care insurance programs.

Works with and advises resident’s financial responsible party to obtain Medicaid assistance.

Understands, continues to learn, and teaches others about new CMS program initiatives and State of Michigan initiatives affecting the organization’s fiscal health. 

Facilitates, serves, attends or participates in various committees of the organization as necessary.

Maintains working knowledge of all aspects of organization’s financial software programs.

Utilizes and is proficient in various Excel, Word, Adobe, and other electronic reporting formats.

Develops and maintains positive relationships with residents, employees, and family members.

Promotes and establishes effective communication and customer service to achieve organization goals and customer satisfaction.

Promotes teamwork, mutual respect, and effective communication. Promotes positivity and active daily problem solving.  

Promotes safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness.

Other duties as assigned.

Additional Tasks

v Treats all residents with dignity and respect.  Promotes and protects all residents’ rights.

v Establishes a culture of compliance by adhering to all organization policies and procedures. Complies with standards of business conduct, and state/federal regulations and guidelines.

v  Follows appropriate safety and hygiene measures at all times to protect residents and themselves.

v Maintains confidentiality of protected health information, including verbal, written, and electronic communications.

v Reports noncompliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel.  Reports any retaliation or discrimination to HR or compliance officer.

v Reports any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of residents to supervisor and/or administrator.  Protects residents from abuse, and cooperates with all investigations. 

v Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals in accordance with organization policy. 

v Participates in all life safety and emergency drills and trainings. Fulfills responsibilities as assigned during implementation or activation of the organization’s emergency plan.

v Reports work-related injuries and illnesses immediately to supervisor.

v Follows established infection control policies and procedures.

v As a condition of employment, completes all assigned training and skills competency.