Our client, an advertising services firm, is seeking a dedicated Temp to Perm Executive Assistant to support their CEO. This individual must have experience supporting a C-level executive and understands the importance of time management when dealing with a high pressure environment.

Hours: 7:45am - 5:30pm, flexible for OT as needed

*Fully Onsite

Location: Midtown

Responsibilities:

• Manage daily scheduling, coordination, and meeting logistics
• Coordinate domestic and international travel arrangements
• Process expense reports
• Prepare for all internal and external meetings by gathering materials from internal stakeholders, creating detailed agendas, and drafting preparation documents
• Keep the executive informed about ongoing projects, emails, mail, and other correspondence
• Support various projects and assist in organizing company off-sites
• Arrange car services for all travel needs
• Responsible for coordinating and managing all aspects of breakfast and lunch arrangements
• Handle family arrangements with discretion and heavy attention to detail
• Organize personal travel and tasks as needed

Requirements:

• 5-10 years of experience in an administrative role
• Prior experience working for a C-Suite individual
• Personable and flexible to adapt to last-minute changes in schedule
• Strong organizational and multi-tasking skills
• Meticulous attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Knowledge of MS Office Suite and G-Suite applications

Please submit your resume in Word format for immediate consideration.

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