Responsibilities:

• Excellent employment opportunity for a Administrative Coordinator IV in the Foster City, CA area.
• Tue-Wed-Thu (collaborative days) with flexibility to come in Monday and Friday as needed.
• Provides administrative support to supply chain teams for calendar management and travel arrangements.
• Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.
• Process POs using SAP system.
• Prioritize workload involving multiple projects/timelines.
• Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
• Under Manager’s direction, create draft reports, documents, presentations, and templates using raw data.
• Incumbents may also gather data using internet searches.
• Responsible for coordinating events which include the planning, organizing and implementation of several event activities.
• Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
• Correspond directly with vendors/suppliers.
• Act as a resource to other Administrative Assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
• Keep the bigger picture in mind and influence workflows accordingly.

Experience:

• A BA or BS degree is preferable. Requires a minimum of a High School Diploma plus strong administrative experience.
• 5-7 years with progressive/increase of responsibilities
• Excellent verbal, written, and interpersonal skills are required.
• Requires knowledge and understanding of administrative and office policies and procedures.
• Must possess good proofreading and editing skills of technical documents.
• Experience with data management and advanced knowledge and experience using several office SW, i.e. MS Office, Teams, SharePoint Online required.
• Works under minimal supervision.
• Receives occasional directions from manager to perform non-routine job responsibilities and duties.
• Proven administration experience within a fast-paced organization supporting senior level management.
• Knowledge of and/or willing to independently learn the company’s administrative processes and systems.
• Keen to take the initiative.
• Resilience under pressure will be a distinct advantage in the role.
• Forward thinking with excellent communication and high-level organizational skills.
• Comfortable working with ambiguity in an individual or team environment.
• Behaviors:
• • Resilient profile with the ability to deliver in an ambiguous environment
• • Ability to engage and manage multiple stakeholders to achieve the objectives
• • Curious with learning agility
• • Operational excellence
• • Organized with systematic approach to prioritization
• • Process-orientated to achieve the business objective
• Top 3 Required Skill Sets: Experience supporting multiple leaders, attention to detail, able to work independently with little supervision, able to pivot quickly when priorities change at a moment’s notice.
• Top 3 desired Skill Sets: mature, calm, friendly, approachable demeanor.
• Any Disqualifiers? Must have a good grasp of the English language (speaking and writing).