Rainbow Days, a Dallas-based nonprofit whose mission is to help children and youth in adversity build coping skills and resilience to create positive futures . Rainbow Days is currently seeking an organized, dynamic, and detail-oriented individual, to join our team as an Administrative Coordinator to provide administrative support to the organization and the resource development department.

ADMINISTRATIVE COORDINATOR

TITLE: Administrative Coordinator

POSITION SUMMARY: The Administrative Coordinator will support the Rainbow Days’ office and provide day-to-day administrative support to the CEO, Operations Director, and Resource Development Department and manage several designated administrative functions for the organization. Duties include answering phones, greeting guests, scheduling meetings, sending gift acknowledgement letters for all financial and in-kind donations, tracking gifts in the donor database, communicating with internal and external constituents, checking mail, ordering supplies, managing supply inventory, mailings, designing fliers, updating presentations, preparing materials for meetings and events and other duties as assigned.

Core Responsibilities:

• Serve as an ambassador for the friendly, caring, and professional culture of Rainbow Days and anticipate the needs of others to ensure a seamless and positive experience, which includes answering phones, greeting visitors, and collecting donations.
• Handle general office tasks: such as filing, making copies, mail and shipping, inventory of office supplies, ordering supplies and maintaining office calendar.
• Make meeting arrangements, including reserving room and ordering food, set up, cleaning up and preparing materials and handouts various meetings, including Board meetings, Staff Meetings, Board/Staff Luncheon and other related meetings.
• Record and track all financial and in-kind donations, including mailed acknowledgements, weekly financial log, database entry and donor database management.
• Work closely with the Resource Development and Accounting department to ensure that all donations are coded and acknowledged correctly.
• Manage mailings of thank you correspondence, reports and other development materials.
• Update PowerPoint presentations, fliers, and other materials as needed.
• Assist the training department with administrative support as needed.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Other duties as assigned.

QUALITIES OF THE IDEAL CANDIDATE:

• Passion for Mission: Has belief in the organization’s impact and compassion for children and families who are experiencing trauma, homelessness, and other adversity
• Organized: Must be highly organized and detail oriented
• Team Player: Works well individually and as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty, integrity, and a diligent work ethic
• Self-Starter: Motivated and inspired to be a high performer without outside help
• People Skills: Enjoys working not just with data and systems, but contributes to the caring, friendly and collaborative nature of the company

SKILLS / QUALIFICATIONS :

• Meticulous attention to detail and highly organized.
• Good people skills, including a friendly, helpful, and welcoming attitude.
• Professional appearance.
• Excellent computer skills, especially typing and demonstrated knowledge and/or experience of Microsoft Office Suite and CRM Software.
• Strong communication skills, both verbal and written.
• Demonstrated organization and time-management skills, including the ability to manage multiple competing priorities and projects.
• Demonstrated ability to work independently with high level of reliability .
• Experience working with culturally and socio-economically diverse populations.
• A minimum of 3 years’ related experience in a similar position.
• Bi-lingual preferred but not required.
• Associate’s degree and/or some college experience preferred.

·      Must be able to lift 25 lbs.

In addition to the above, the Administrative Coordinator shall demonstrate a commitment to the philosophy and goals of Rainbow Days and a level of energy consistent with Rainbow Days expectations.

EVALUATED BY : Senior Director of Operations and Volunteers

WORK SCHEDULE : Full-Time position: 40 hours per week. Monday – Friday – 9:00 am – 5:00 pm. Hybrid schedule of minimum three days in the office required

SALARY RANGE : $38,000- $50,000. Commensurate based on experience

BENEFITS : Generous health and life insurance package available after 60-days. Generous Paid Holidays and PTO benefits after 90 days of employment. Cell phone stipend. 403B plan.

TRAVEL: Local travel limited to the Dallas area as needed to attend meetings or run errands locally and he/she will be reimbursed for his/her local travel at the approved state rate.

TO APPLY: To inquire or apply for the position, please email your cover letter and resume to