Location: Norfolk, VA | Full-Time

At Rutter Mills, we believe our employees are our greatest asset. We are seeking a Marketing Communications Coordinator to support our fast-paced and creative marketing team. This role focuses on organization, reporting, and contributing to a collaborative, results-driven environment. The ideal candidate will possess a solid understanding of marketing fundamentals, excel in communication and organization, have a thorough knowledge of Microsoft Excel and thrive in a team-focused setting.

As a Marketing Coordinator, you will work closely with the marketing team to help enhance brand awareness, meet revenue goals, and contribute to the continued growth of our company. This is an ideal position for entry level marketers interested in data analytics. If you’re detail-oriented, adaptable, fluent in Excel and passionate about marketing, we’d love to hear from you!

Key Responsibilities

• Prepare and maintain detailed reports on key marketing metrics using Microsoft Excel (weekly, monthly, and quarterly).
• Oversee quality control activities for media campaigns to ensure accuracy and performance.
• Manage publisher invoices and payment processes.
• Assist with staffing and coordinating local events.
• Act as the liaison between employees, vendors, and external partners.
• Maintain accurate information flow across the marketing team and stakeholders.
• Coordinate team calendars, schedule meetings, and organize travel and accommodations.
• Monitor industry trends, market activities, and competitors to identify new opportunities for campaign improvements.
• Document and distribute meeting minutes as needed.
• Assist with client gifting fulfillment and other special projects.
• Track and report on marketing initiatives.
• Support the team by completing additional tasks and reports as assigned.

Qualifications

• Proficiency in Microsoft Office, with advanced Excel skills (required).
• 3–5 years of experience as an Executive Assistant or in a similar support role.
• Strong verbal and written communication skills.
• Bachelor’s degree in Marketing, Business, or a related field (preferred, but not required).
• Exceptional attention to detail, organizational skills, and the ability to adapt to changing priorities.

Why Join Us?

• Work in a historic downtown Norfolk office with a creative and collaborative team.
• Contribute to impactful marketing initiatives for a rapidly growing company.
• Enjoy a full-time, on-site position with a consistent schedule (no travel required).

We’re looking for motivated candidates ready to make an immediate impact. Interviews are underway, so don’t wait—apply today! Send a resume, cover letter and samples of your work to