A Texas based non-profit association is looking to hire an Events/Membership Coordinator! This is a very exciting opportunity to join an established, reputable organization. We offer incredible benefits, job security/stability and a fun, positive culture. This position is in the office in North-Central Austin.

Job Responsibilities:

Meetings & Conference Coordination

- Manage board meetings, regional meetings, and the annual conference, ensuring budget objectives and timelines are met.

- Oversee end-to-end logistics for both meetings and conferences, covering venue selection, room setup, vendor negotiations, and on-site operations.

- Create and manage event websites, and handle registrations, data, tech support, and reporting.

- Recruit attendees, sponsors, and exhibitors.

Membership Relations

- Creating, organizing, and maintaining physical and digital files, documents, and records.

- Proofreading documents, publications, reports, and presentations for our association.

- Managing & administering multiple contact databases.

- Data analysis, reporting, and listings to staff and members upon request.

- Responding to inquiries and providing information to members and the public.

- Maintaining the association’s social media accounts and work with the association team on updating the association's website.

General Office Management

- Process & pack daily orders (via Shopify and phone orders) and handle custom order processing.

- Conduct monthly follow-ups with vendors regarding purchase order statuses.

- Follow instructions for using QuickBooks for PSC-related tasks and data entry.

- Receive all incoming packages and ensure associated paperwork is forwarded to accounting.

- Assist with biannual inventory counts and review stock levels to provide recommendations.

Qualifications include:

- 2+ years in event administration or event coordination

- Proven experience in assisting in the planning and managing events, expos, and conferences.

- Strong project management skills with the ability to manage multiple tasks concurrently.

- Excellent communication, negotiation, and interpersonal skills.

- Detail-oriented, team oriented, problem solver

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualified candidates please send resumes to