Job Description

DUTIES:

• Request facility / building management service as needed for office suite.
• Maintain supply room and break rooms and replenish as needed.
• Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing.
• Coordinate daily Senior Leadership Team lunch orders.
• Handle information and non-routine information and maintain confidentiality.
• Work independently and with the Division Office Manager on special non-recurring and ongoing projects.
• Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc.
• Manage Kastle security badge assignments.
• Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks.
• Maintain flexibility in schedule as needed.
• Adapt quickly to new assignments as needed.
• Work as a team to accomplish large-scale projects.
• Serve as City of Houston certified fire warden for office suite.
• Serve as member of Division Social Committee
• Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations.

POSITION REQUIREMENTS

• Education: High school diploma required; some college preferred.
• Experience: Minimum three years relevant experience in an office environment.

KNOWLEDGE, SKILLS & ABILITIES

• High level of interpersonal skills to handle sensitive and confidential situations.
• Attention to detail in composing, typing and proofing materials.
• Must be able to establish priorities, multi-task and meet deadlines.
• Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook Calendar, Excel, etc.).
• Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team.
• Position continually requires poise, tact and diplomacy.
• Practices proper business etiquette for in-person, telephone and virtual communication.
• Formal business attire environment.