A company with a mission to regenerate the planet’s health, resources and wellbeing that works with business leaders is looking for an Executive Assistant to the CEO. The role is hybrid; 3 days in office, 2 days remote. This is a dynamic, growing firm that is scaling up rapidly and there is room for growth in the position. There are 12 employees in the office in the Fulton Market District near a stop on the green line.
About the Job:
¨ Act as the point of contact among executives, employees, clients and other external partners
¨ Vet and prioritize the CEO’s emails
¨ Prioritize and schedule meetings
¨ Task Management using Microsoft Teams
¨ Manage shifting priorities
¨ Get to know clients and develop an understanding of the business
¨ Meet with the CEO weekly to review priorities
¨ Keep the CEO on track
¨ Coordinate logistics of regular company board meetings and take minutes, capture action items and follow up
¨ Plan board trips
¨ Writing and edit e-mails, drafting memos, and preparing communications on the CEO’s behalf
¨ Prepare and edit correspondence, reports, and presentations
¨ Handle confidential and sensitive information with discretion
¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
¨ Maintain an ever-changing calendar
¨ Schedule internal and external meetings
¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations (domestic and international)
¨ Process and track expenses and prepare reports
¨ Assist the CEO with communications concerning family from school, etc.
¨ Limited off-hour availability
About You:
¨ Minimum of 5 years of experience in a related support position
¨ BA/BS from a college or university a plus
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨ Tech savvy
¨ Dynamic and proactive comfortable in a fast-paced environment.
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Benefits (medical, dental, vision), Unlimited PTO, 401K w/match, Life Insurance, Disability, annual wellness stipend. Hours: 9:00am-5:00pm