Our client, a highly successful and prestigious investment management firm with over $8Billion AUM is looking for an Executive Assistant to support the C-Suite as well as help to manage the office. The successful candidate will work closely with senior executives to ensure the smooth running of daily operations and provide comprehensive administrative support to them. The ideal candidate is high- energy, pro-active and engaging with a great interest in making sure the office runs smoothly and the executives’ administrative needs are met. This is an in-office position 5 days a week.

About the Job:

• Support 3 C-Suite Executives with calendar management and meeting scheduling in multiple time zones, understanding shifting priorities
• Arrange domestic and international travel arrangements and itineraries
• Handle C-Suite and office expenses
• Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology
• Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech
• Greet clients when they arrive and answer the phones
• Arrange special events, outings and dinners internal and external
• Order office supplies; send out Fed Ex, distribute mail
• Special ad hoc projects
• Comprehensive Health Benefits, Salary plus Discretionary Bonus

About You:

• 2-5 years of experience as an Executive Assistant preferably in the Finance, Investment Management space
• Bachelor’s Degree
• Very detail oriented and organized with good project management skills
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Excellent Microsoft Office Suite skills; excellent written and verbal communication skills
• Team oriented and responsible; Warm engaging “client focused” personality