A successful company that has been in business over 25 years and has 5 locations on the West Coast is looking for an Executive Assistant to support the COO at the corporate headquarters in Long Beach. The office is located in downtown Long Beach near 405 and W. Wardlow. The assistant will have their own office. The current EA has been there for 4 years left to move overseas.

About the Job:

• Vet and prioritize the COO’s emails and draft responses
• Planning and executing internal and external meetings and events, including coordinating tickets and suites for sporting events
• Prepare and edit correspondence, reports, and presentations
• Keep the COO on track
• Maintain well-organized filing systems for professional records and correspondence
• Handle confidential and sensitive information with discretion
• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Proactively manage daily calendar, identifying and mitigation potential conflicts
• Schedule internal and external meetings
• Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
• Process expense reports
• Purchase gifts for business associates
• Ad hoc projects as needed
• Very limited off-hour availability via text

About You:

• Minimum of 6 years of experience in a related support position
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Dynamic and proactive comfortable in a fast-paced environment.
• Polished, professional demeanor
• Proactive go-getter; no task is too big or too small
• Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Paid Vacation, 401k

Hours: 8-5