Job Title: Receptionist/Administrative Assistant

Job Location: Brampton

Job Type: Full Time/ Contract

Role Responsibilities

• General reception duties including answering phones, checking for faxes, greeting and assisting employees, visitors, maintenance people, tradespeople, etc.
• Enter and track building maintenance requests
• Ensure all floor plans are kept up to date
• Assist with booking of meeting rooms
• Coordinate the Board Meeting set-up and catering
• Assist with expense reports
• Manage access cards for the company including onboarding and offboarding employees and visitor passes, reconciling passes
• Ensure the reception manual is up-to-date and other employees providing coverage are trained
• Other duties as assigned to assist many other departments in our ever-changing hybrid environment

Desired Qualifications

• 2+ years of Reception experience in an Office Professional environment
• Excellent verbal and written communication skills, including spelling, grammatical and proof
• Proficiency with the Microsoft Office Suite, specifically Excel and Word, Microsoft Office Teams an asset
• Proven ability to perform administrative duties with professionalism, accuracy, and a keen eye to detail
• Proven time management, prioritization, and organizational skills, including the ability to work independently within broad parameters and accomplish goals within agreed-upon deadlines
• Calm positive attitude under pressure and shows professionalism in all interactions
• Demonstrates flexibility and a positive, "can do" attitude
• Team player who will step in to help wherever needed