Our Client, a Japanese Financial Services Firm, is seeking a Workplace Coordinator in their New York, NY location

Key Responsibilities :

Office Operations :

• Serve as the main point of contact for all office-related inquiries.
• Manage office supplies inventory and ensure adequate stock levels.
• Coordinate with vendors for office maintenance, cleaning, and repairs.
• Ensure office equipment (printers, coffee machines, etc.) is functional and well-maintained.
• Oversee the setup and onboarding of office spaces for new hires, including desk assignments and IT equipment coordination.

Facilities Management :

• Monitor the cleanliness, safety, and organization of the workplace.
• Liaise with building management regarding security, access, and facility updates.
• Manage meeting room bookings and ensure common areas are presentable and well-equipped.

Event Coordination :

• Assist in planning and executing company events, meetings, and team-building activities.
• Coordinate catering and setup for meetings and office events.

Health & Safety :

• Ensure compliance with workplace safety regulations.
• Maintain emergency preparedness supplies and protocols.
• Conduct regular safety checks and report issues promptly.

Employee Support :

• Respond to employee requests regarding workspace adjustments or office needs.
• Provide a welcoming experience for visitors and clients.
• Support initiatives to enhance employee satisfaction, such as wellness programs or sustainability efforts.