A successful Consumer Products Company are seeking an Executive Assistant/Personal Assistant.

• Must have worked with complex calendars for a CEO
• Must be able to multitask
• They are a small company so this individual will be wearing many hats
• Someone from a Director to Consumer company, manufacturer or distributor would be ideal
• Must live in Miami or Ft. Lauderdale

The Executive Personal Assistant will provide comprehensive administrative and

personal support to the CEO. This dynamic role requires exceptional organizational skills, proactive

problem-solving abilities, and a high degree of professionalism and discretion. The candidate will

manage a mix of professional and personal responsibilities, enabling the CEO to focus on strategic

initiatives. The ideal candidate thrives in a fast-paced environment and demonstrates the ability to

anticipate needs, manage multiple priorities, and adapt to evolving challenges.

Administrative Support:

? Manage complex calendar, including professional and personal schedules, ensuring prioritization

of meetings and commitments.

? Arrange and optimize professional and personal travel, including work trips, family vacations,

and logistics such as accommodations and transportation.

? Track workflows and follow up proactively on reminders and action items.

? Prepare meeting agendas, document key discussion points, and ensure timely follow-up on

action items.

? Conduct in-depth research and compile findings into concise reports or databases for both

professional and personal initiatives.

? Plan and organize business events such as dinners and parties, including guest list management,

invitations, and vendor coordination.

? Draft and maintain company policies, SOPs, and professional correspondence.

? Support the CEO in setting and monitoring team KPIs, ensuring accountability among direct

reports.

? Assist with HR operations such as onboarding, payroll, and employee documentation.

? Provide ad hoc support across various business areas, including sales, business development, HR,

and marketing.

Personal Support:

? Coordinate personal calendar management, including medical appointments, family events, and

social engagements.

? Handle personal errands such as shopping and managing returns or exchanges.

? Plan and organize personal events such as dinners and parties, including guest list management,

invitations, and vendor coordination.

? Manage personal social media accounts as required.

? Organize personal documents such as insurance, legal paperwork, and travel visas.

? Schedule and oversee vehicle maintenance, including fuel, cleaning, and servicing.

? Coordinate house management tasks, including grocery runs and household errands.

Qualifications:

? Bachelor’s degree in Business Administration, Communications, Marketing, or a related field

preferred.

? Minimum of 3 years’ experience in a similar role supporting senior-level executives.

? Proficiency in G Suite, Slack, Dropbox and Notion.

? Excellent organizational and time management skills with the ability to manage multiple

priorities and deadlines.

? Strong written and verbal communication skills.

? High level of professionalism, integrity, and discretion in handling confidential information.

? Proactive, resourceful, and detail-oriented with strong problem-solving abilities.

? Experience in a fast-paced, dynamic environment, capable of navigating ambiguity.

? Capability to build and maintain relationships with a diverse range of stakeholders.

? Flexibility to handle both business and personal tasks seamlessly.

? Proven ability to adapt to changing priorities and demands while maintaining efficiency and

effectiveness.

? Willingness to manage both professional and personal errands and travel arrangements.

QUALIFIED CANDIDATES NEED ONLY APPLY