About the Company: A top-tier finance firm headquartered in NY expanding to the West Coast is looking for an experienced and detail-oriented Office Manager to help oversee the new San Francisco office. This role is key in ensuring that the SF-based team and visitors have an exceptional experience, while also supporting the operational needs of our dynamic workspaces.

About the Role: As the Office Manager , you will be responsible for overseeing daily office operations and ensuring that our San Francisco locations are well-equipped, functional, and welcoming. You will manage everything from office logistics to supporting events, and you’ll be a go-to person for handling operational challenges. This is a great opportunity to be at the heart of our office experience while collaborating with teams across locations. In addition to the day-to-day responsibilities, you will also play a role in supporting the build-out of the permanent San Francisco office, This includes assisting with on-the-ground tasks and having the potential to be a key team member once the new office is completed.

Responsibilities:

• Office Operations: Manage day-to-day office activities, ensuring the space is well-maintained and fully operational for employees and visitors.
• Visitor & Guest Experience: Ensure smooth entry and overall first-class experience for both employees and visitors, while adhering to company policies.
• Vendor Liaison: Manage relationships with vendors (cleaners, service providers, etc.) and ensure smooth coordination of services and deliveries.
• Office Supplies & Stocking: Handle purchasing and stock pantry and office supplies, coordinating with HQ when necessary.
• Mail & Deliveries: Manage incoming and outgoing mail, deliveries, and any visitor-related needs.
• Event Support: Provide on-site support for all internal and external events in the San Francisco area, coordinating logistics and liaising with vendors.
• Facility Maintenance: Submit maintenance requests, liaise with IT/AV teams, and ensure cleanliness by supervising house cleaning staff.
• Team Support: Offer administrative support to local teams and help with the coordination of meetings, overnight stays, and office functions.

Qualifications:

• Experience: 3-5 years of office management or administrative experience, preferably in San Francisco.
• Highly Organized: Strong multitasking and problem-solving skills; able to handle a variety of tasks simultaneously.
• Hands-On & Service-Oriented: A "no task too small" attitude with a focus on service excellence.
• Tech-Savvy: Comfortable with Google Workspace, Slack, Airtable, Notion, and other productivity tools.
• Self-Motivated: Able to work independently with minimal supervision, especially when collaborating with our NYC-based team.
• Travel: Willing to occasionally travel between sites, sometimes outside regular business hours.

Compensation: $100k - 130k + Bonus + Outstanding Benefits!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.