Position: Payroll Administrator (Intermediate)

Location: Downtown Toronto, ON

Monday to Friday - On-site

Must have: Workforce Now payroll software knowledge

Short Summary

• This role reports to the Manager, of Payroll Services (“MPS”) and provides direct administrative support to the MPS for all payroll services.
• Administer bi-weekly payroll for approximately 600 union and non-union employees
• Administer bi-weekly payroll for 95 interprovincial employees on time.
• Processing all payroll transactions including inputs, deductions, remittances, and reports
• Organize the payroll filing system
• keeping monthly statistical reports updated and overseeing the WSIB recordkeeping system.
• Work in collaboration with the Pay Master and be available as the backup to ensure the full payroll cycle is completed.
• Process “new/terminated/changes employees” data as approved by departments.
• Audit and ensure all payroll time sheets are accurately recorded and investigate and make changes as required.
• Input time sheet information including non-statutory deductions and gratuities for all applicable employees.
• Verify payroll input audit trail to time sheets and run/submit/receive payroll transactions to/from ADP.
• Prepare biweekly reports, and request wire transfers or cheques for disbursement of non-statutory deduction remittances such as court-ordered deductions, union dues, charity deductions, BC Medical, and benefit provider premiums.

Responsibilities

• Facilitate/assign schedules and audit timecards for part-time staff.
• Assist with month-end and year-end processes, compiling statistical reports, statements, and summaries, as required.
• Complete hourly payroll month-end payroll duties (ex. journal entries), including inputting to JD Edwards system.
• Provide to Human Resources, monthly full-time equivalent counts.
• Participates in the Orientation of new hires assisting Human Resources with the onboarding process, providing tax forms, direct deposit procedures, and online registration.
• Assisting with assigning and registering barcodes onto ID Badges for new employees.
• Provide the Human Resources department by creating and running custom reports and assisting with confidential inquiries.
• Monthly Stats Canada reporting, WSIB Payments, and ROE Filing as required.
• Administering the timekeeping process time-off/time and attendance/overtime module in ADP.
• Ongoing Manager training on the Workforce Now (“WFN”) Time and Attendance Module.
• Assist the Human Resources department by creating and running custom reports, and assisting with confidential inquiries.

Qualifications

• A relevant college diploma or university degree in business administration, finance, accounting, payroll, or equivalent is preferred
• A minimum of 3 to 5 years of demonstrated experience in payroll support
• Membership with the National Payroll Institute and working towards or holding the Payroll Compliance Professional (PCP) certification are considered assets.
• Demonstrated functional familiarity with ADP WFN payroll software systems is required.
• Demonstrated knowledge of Excel is required.
• Must possess excellent accounting skills to ensure accuracy.
• Bilingual English and French is an asset