Data Entry Specialist

12+ month contract

Must sit hybrid onsite in the Des Moines, IA Metro

Will assist team members with managing agreement data in R&D Systems and payment management of R&D Agreement payment needs.

Provide knowledgeable guidance and high-quality customer service to internal and external stakeholders

Proactively coordinate with colleagues from Research, Finance, Procurement, other internal functions, and offshore support entities to deliver results

Lead or coordinate completion of tasks and assignments including, but not limited to:

• Managing data entry of new requests into contract system and supporting team members with managing such requests
• Maintaining databases for data integrity
• Monitoring contractual payments obligations to ensure they managed on time
• Receiving quotations and agreements from stakeholders
• Ensuring documents are compliant with internal checklists
• Entering requisitions into relevant systems and monitoring through approval processes
• Confirming purchase orders match requisitions and addressing variances
• Communicating invoicing instructions to business partners and providing necessary support
• Receiving invoices from vendors, confirming that milestones have been met or that services have been received,
• Recording invoices in internal databases and tracking through the payment process
• Initiating support tickets for delayed or rejected invoices
• Reconciling SAP to ensure that all invoices paid are tracked
• Creating financial reports from functional databases upon request
• Interpreting complex research agreements and updating databases with key information

Skills and experience:

• Strong attention to detail
• Strong organizational and communication skills
• Proficiency in use of spreadsheet software such as MS Excel
• Proficiency in use of communication and document-storage tools such as Microsoft Teams or SharePoint
• Ability to effectively build and maintain relationships with stakeholders
• Ability to work effectively alone and as part of a team
• Ability to prioritize workload to meet departmental timelines
• Ability to collect facts, understand circumstances, and recommend solutions
• Ability to think outside of the box

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.