Position Details
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Position Information
Position Title
Procurement Assistant
Status
Full Time
Job Summary
The procurement assistant will play a vital role in supporting the procurement process by assisting with sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods and services.
Essential Job Duties

• Assist in the creation and processing of purchase orders
• Review purchase orders for accuracy and completeness
• Track and monitor order status to ensure timely delivery
• Maintain accurate procurement records, including purchase orders and contracts
• Organize and file procurement documents for easy retrieval
• Prepare reports and summaries as needed
• Ensure compliance with company procurement policies and procedures
• Assist in the evaluation and qualification of new suppliers
• Stay up to date with procurement regulations and industry best practices
• Assist in cost analysis and cost-saving initiatives
• Identify opportunities for cost reduction without compromising quality
• Provide administrative support to the procurement team as required
• Schedule meetings, maintain calendars, and assist with correspondence
• Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

• A high school diploma
• Some procurement-related experience is required. Experience with a higher education institution is a plus
• Proven experience as a procurement assistant or in a similar role is a plus

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to lift and carry parcels, packages and other items
• Ability to prepare and analyzing data and figures
• Ability to view a computer terminal; extensive reading

Skills and Attributes
Knowledge of: Procurement software and tools is an advantage
Skills:

• Strong analytical and problem-solving skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Attention to detail and a high level of accuracy
• Excellent communication and negotiation skills

Abilities to: Work independently and as part of a team
Posting Detail Information
Posting Number
S729
Will this position required travel?
Yes
Will this position required night, weekend, and after hour work?
Yes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
11/01/2024
Close Date
02/01/2025
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire
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