Position Details
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Position Information
Position Title
Accounts Payable Specialist I
Status
Full Time
Job Summary
This position processes vendor and consultant payments for authorized obligations of the University including invoices, check requests, and advances.
Essential Job Duties

• Perform timely and accurate processing of transactions
• Match invoices with POs, packing slips, and other documentation
• Compare purchase orders, prices, terms of payment and other charges to invoices received from vendors
• Ensure bills, reimbursements, travel advances, check requests, and refunds are paid in a timely and accurate manner while adhering to departmental procedures
• Reconcile, code and post payables and invoices
• Prepare and issue check runs
• Assist in check matching and processing for distribution and mailing
• Assist auditors and other departments in researching payment related questions
• Establish and maintain timely communication and relationships with vendors and internal University customers
• Efficiently utilize Ellucian Colleague ERP Software and other programs to manage accounts payable workflow processes
• Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

• High school diploma or equivalent and two years of related experience OR an associate's degree in accounting or business administration
• Bachelor's degree in accounting or business administration preferred
• 3 to 5 years of accounts payable, purchasing, general accounting, or related experience

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to prepare and analyzing data and figures
• Ability to view a computer terminal; extensive reading

Skills and Attributes
Knowledge of:

• General office procedures

Skills:

• Time management
• Math and calculation skills
• Intermediate Data Entry Skills /10 Key Touch
• Computer literacy skills in spreadsheet (MS Excel) and word processing (MS Word, MS-Outlook)
• Good listening and communication skills (oral and written)

Ability to:
Interact with diverse vendors, faculty and staff populations, a commitment to excellent customer service
Posting Detail Information
Posting Number
S619
Will this position required travel?
No
Will this position required night, weekend, and after hour work?
Yes
Will this positon be supported using grants or contract funding?
No
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
09/30/2024
Close Date
12/30/2024
Open Until Filled
No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire
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