*Must have proficient excel skills with VLOOKUP and pivot tables

Job Overview:

We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This contract-to-hire position will initially involve working remotely in a fully equipped home office setup until the new office space is finalized. Once the office is ready, the role will transition to onsite work at our Orlando location. The ideal candidate will have strong proficiency in Microsoft Excel, Microsoft Office, and Adobe, along with a proven track record of providing high-level administrative support to executives.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, meeting preparation, and correspondence handling.
• Excel & Data Management: Prepare and manage reports, budgets, and presentations using advanced Excel functions such as VLOOKUP, INDEX, MATCH, Pivot Tables, and complex formulas.
• Microsoft Office Proficiency: Prepare documents, presentations, and communication materials using Word, PowerPoint, and Outlook.
• Adobe Applications: Create, edit, and manage PDF documents and other files using Adobe software.
• Office Coordination: Assist in managing office logistics, supplies, and equipment, and help facilitate smooth office operations.
• Communication & Scheduling: Act as a liaison between executives and other team members or external partners, ensuring effective communication and timely follow-ups.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Requirements:

• Experience: Minimum of 2 years of experience in an Executive Assistant or administrative support role.
• Excel Skills: Intermediate to advanced proficiency in Excel, including formulas (VLOOKUP, INDEX, MATCH), Pivot Tables, and data analysis.
• Microsoft Office Skills: High proficiency in Word, PowerPoint, and Outlook for document preparation, presentations, and email management.
• Adobe Skills: Experience with Adobe applications for creating and editing PDF documents.
• Communication Skills: Strong written and verbal communication skills, with a high level of professionalism.
• Attention to Detail: Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Self-Motivation: Ability to work independently and maintain a high level of productivity in a remote or onsite setting.

Testing & Evaluation:

As part of the application process, candidates will be asked to complete an Excel proficiency test to assess skills in key Excel functions such as VLOOKUP, Pivot Tables, and formulas.

Other Details:

• Contract-to-Hire: This role is a contract-to-hire position, with the potential to become a full-time permanent role after the contract period.
• Work Schedule: Full-time, Monday to Friday, 8:00 AM – 5:00 PM.
• Location: Currently remote, but will transition to fully onsite once the office space is ready.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.