About the Company - We're on the lookout for a highly reliable and meticulous Shop Administrator/Administrative Assistant to support the operations of a bustling fabrication shop. Acting as a central figure, you'll be instrumental in enhancing operational efficiency and powering the team's overall productivity.

Responsibilities

• Order Administration: Regularly input and update job orders into the system. Ensure details such as job tasks are accurately registered and updated daily, with weekly updates for payroll preparation.
• Cloud Job Order Setup: Establish each new job order within our cloud-based system, ensuring all essential information, like Purchase Orders (PO), are added facilitating complete and accurate invoicing.
• Documentation: Responsible for recording customer interactions, scanning pertinent documents (i.e., acknowledging receipt of goods), and maintaining digital files in the cloud for easy accessibility.
• Billing Preparation: Ensure all necessary documentation is ready for the execution of billing by our dedicated department.
• Quality Assurance/Quality Control (QA/QC) Documentation: Rigorously maintain QA/QC documentation to uphold operational excellence and standards.
• Timesheets: Complete weekly timesheet entries to ensure accurate records and timely staff remuneration.
• Purchase Order Processing: Receive POs from clients, create corresponding job file in the cloud, and execute order management from initiation to completion.

Qualifications

• Prior experience in administrative roles, preferably within the construction industry.
• Proficient in Google Suite is a must have and can quickly adapt to new software.
• Excellent communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask.