We are offering an exciting opportunity for an Administrative Assistant based in Mississauga, Ontario. The primary focus of this role involves supporting our clients team with a variety of administrative duties, ensuring an efficient workplace operations.

Responsibilities:

• Handle incoming and outgoing calls and email correspondence, providing excellent customer service.

• Execute data entry tasks and maintain accurate records.

• Manage the scheduling of appointments and boardrooms, preparing them for meetings as necessary.

• Oversee the procurement of office supplies and maintain inventory control.

• Facilitate the organization and storage of documents through an efficient filing system.

• Support the team with administrative functions such as completing expense reports and courier handling.

• Coordinate company events, overseeing every aspect from planning to execution.

• Develop and prepare presentations for both internal and external audiences.

• Welcome visitors professionally, promoting a positive company image.

• Proofread a variety of documents, ensuring accuracy and adherence to company standards.

Requirements:

• Minimum of 5 years of experience in an administrative role.

• Proven competence in answering inbound calls and managing outbound calls

• Excellent customer service skills, able to address client queries and concerns promptly and professionally

• Strong data entry skills, with a keen attention to detail and accuracy

• Experience with email correspondence, able to draft, send, and organize emails efficiently

• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word

• Experience in receptionist duties, including greeting and directing visitors, answering phone inquiries, and handling incoming and outgoing mail

• Familiarity with e-Filing systems and procedures