Our client, a respected not-for-profit organization in downtown Ottawa, seeks an experienced Administrative Associate (Assistant) to join their dynamic team. This in-office role offers the opportunity to support a mission-driven organization dedicated to shaping Canada's business landscape.

Why work for this organization?

• Health and dental benefits
• 3 weeks’ vacation
• 10 paid sick days
• Pension match
• Travel opportunities – Up to 3 times / year
• Professional development
• Bus accessible
• Direct placement
• Opportunity to learn about the Canadian economy

Duties may include, but are not limited to:

• Provide dedicated support to the SVP, Client Services, as needed
• Manage and maintain accurate distribution lists for the database
• Assist in updating and maintaining the Council Minute Books
• Coordinate logistical arrangements for members' meetings, including: Preparing meeting materials (stationery, name tags, tent cards), and arranging travel and accommodation for speakers and members
• Support membership recruitment efforts by: Researching and gathering information from the FP500, and assisting in outreach and communication initiatives
• Prepare and reconcile expense claims
• Schedule meetings and travel arrangements
• Provide backup support to fellow Administrative Assistants
• Track and manage member fee payments, including sending letters and receipts, and following up on outstanding payments
• Other duties as assigned by the SVP, Corporate Services

Required skills and qualifications:

• 2+ years of experience as an Administrative Assistant, preferably supporting senior executives
• Excellent organizational and prioritization skills
• Strong written and verbal communication skills (English)
• Proficient in electronic and virtual meeting platforms
• Autonomous and self-motivated
• Strong problem-solving and critical thinking skills
• Meticulous attention to detail
• Collaborative team player attitude
• High degree of professionalism and discretion
• Ability to maintain confidentiality
• Comfortable working in-office

Monday to Friday – 9:00am to 5:00pm

Salary: $50,000 - $55,000 per year

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.